Reimbursement Management

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Reimbursement Management

Managing reimbursements doesn’t have to be chaotic. Beehive HRMS Reimbursement Management streamlines the entire process. From claim submission to payroll integration, it ensures 100% policy compliance, zero errors, and real-time visibility.

Be it general business expenses or tax-saving CTC-based components, Beehive HRMS eliminates the manual work and guesswork from every step.

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Stop losing ₹3–5 Lakhs annually to manual reimbursement processes

Delayed payments, policy confusion, and non-compliance can frustrate employees and make your business bleed money.

Manual Reimbursement is Costing You

Endless Chasing

Finance teams spend hours each month tracking receipts, clarifying policy, and reprocessing claims.

Loss: 40+ hours/month in low-value effort.

Frustrated Employees

Employees lose tax benefits or wait weeks for reimbursement—leading to low trust and satisfaction.

Impact: 65% of reimbursement queries are avoidable with better systems.

Policy Violations and Tax Risk

Unvalidated claims lead to inaccurate Form 16 entries and compliance gaps.

Risk: ₹1–2L/year in tax penalties or audit corrections.

Spreadsheet Dependency

Disconnected processes across finance and HR create reconciliation errors and missed payouts.

Consequence: Frequent delays in payroll cycles and end-of-month close.

Here’s what you need

Beehive HRMS Reimbursement Intelligence

A unified reimbursement system that handles both business expense claims and structured CTC components—integrated directly into payroll.

For General Reimbursements

01

Snap & Submit Interface

Employees upload bills via desktop or mobile. Auto-categorization tags the claim based on expense type.

Ease: 78% reduction in processing time.

02

Smart Validation Engine

Mileage, meal caps, duplicate detection—automatically flagged before submission.

Accuracy: 89% drop in policy violations.

03

Configurable Claim Cycles

Set monthly or quarterly claim windows for better control and tax optimization.

Control: Zero missed submissions. Timely tax reporting.

04

Manager & Finance Dashboards

Track status, exceptions, and payouts in real time, no spreadsheets or email threads.

Clarity: 60% faster closure on claims.

05

Payroll Integration

Approved reimbursements flow directly into payroll, that’s accurate and tax-ready.

Efficiency: 94% improvement in payroll sync and accuracy.

For CTC-based reimbursements

01

Component-Specific Logic

Manage mobile, LTA, medical, fuel, internet, and book allowances with policy-aligned rules and caps.

Compliance: 100% aligned with employee CTC and statutory guidelines.

02

Real-Time Eligibility Checks

Claims are auto-validated against frequency (e.g., 2 LTA claims in 4 years) and CTC-defined limits.

Outcome: Zero overclaims. No tax recalculations.

03

Employee Self-Service Portal

Employees get real-time claim status, reminders before window closure, and payslip breakdown of exemptions.

Experience: 4.5 hours/month saved per employee.

04

Form 16 & Audit-Ready Records

All documentation is stored with claim records—auto-tagged and downloadable for audit trails.

Protection: 100% compliance during audit season.

One platform
for ZERO headaches

Beehive Reimbursement Management removes friction from employee claims—whether operational or CTC-based. This results in faster reimbursements, better tax outcomes, and fewer HR-finance escalations.

Increased Efficiency

ESS and MSS eliminate manual paperwork and reliance on HR personnel, allowing employees and managers to independently handle HR tasks, saving time and reducing administrative efforts.

Empowered Employees

ESS empowers employees by providing them direct access to their personal information, leave management, timesheets, and training, fostering a sense of ownership and engagement.

Streamlined Processes

The modules automate and standardize HR processes, such as leave requests, timesheet approvals, performance appraisals, and training enrollment, ensuring consistency and reducing errors.

Improved Data Accuracy

With employees updating their own information and managers reviewing and approving data, ESS and MSS promote data accuracy and integrity, minimizing data discrepancies and improving HR data quality.

Enhanced Communication

ESS and MSS facilitate effective communication between employees and managers through features like announcements, notifications, and feedback mechanisms, improving overall collaboration and transparency.

Cost Savings

By reducing reliance on manual processes and paperwork, ESS and MSS contribute to cost savings by minimizing printing and administrative overheads.

Self-Service Convenience

ESS provides employees with the convenience of accessing HR-related information and performing tasks from anywhere, anytime, using a user-friendly interface, promoting work-life balance.

Real-Time Updates

With ESS and MSS, HR-related updates and approvals happen in real time, ensuring timely communication and immediate visibility of changes for both employees and managers.

Data Analytics and Reporting

The modules generate comprehensive reports and analytics on HR activities, providing valuable insights for decision-making, performance evaluation, and identifying trends or areas for improvement.

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Streamline claims, strengthen compliance and elevate employee experience.

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