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Smart, Affordable & Scalable Solution for NGO

Purpose-driven organizations deserve a purpose-built HR system. Beehive HRMS empowers NGOs to manage people, payroll, and compliance seamlessly, even with limited budgets and scattered teams.

Smart, Affordable & Scalable Solution for NGO

Purpose-driven organizations deserve a purpose-built HR system. Beehive HRMS empowers NGOs to manage people, payroll, and compliance seamlessly, even with limited budgets and scattered teams.

Pain Areas in NGO HR

Managing field and office staff across locations and donor projects
Payroll complexity due to part-time, contract, and donor-linked roles
Tracking attendance for mobile teams and volunteers
Maintaining HR records for audits, grants, and donor reports
Compliance with FCRA, PF, ESI, and labor laws
Volunteer visibility and engagement
Manual onboarding, offboarding, and document management
Lack of centralized workforce data across programs

Tailored Solution for the Social Sector

Beehive HRMS is built for NGOs and non-profits that need affordability, transparency, and compliance. From grassroots
to global nonprofits, we design HR Management Solutions with clarity and automation.
+
Clients
Centralized HR data with project and donor-based tagging
Mobile attendance and geo-tagged field check-ins
Configurable payroll for full-time, part-time, consultant, and volunteer models
Compliance automation for PF, ESI, FCRA, POSH, and more
ESS for leave, payslips, claims, and remote access
Volunteer tracking, communication, and recognition features
Real-time dashboards by project, funder, and location
Multilingual support and mobile access for grassroots teams

How Beehive HRMS Integrates with Your HR Processes?

Beehive HRMS simplifies the management of every stage of the HR journey with one seamless platform.
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Step 1: Digitize People & Project Data

 

Build a unified HR database with tagging by program, funder, and role type.

Step 2: Automate Attendance & Payroll

 

Mobile check-in for remote teams; donor-linked payroll with cost center tracking.

Step 3: Ensure Compliance & Reporting

 

Automated alerts and filing for FCRA, labor laws, and donor audits.

Step 4: Streamline Onboarding & Volunteer Management

 

Checklists, background verification, and digital documentation.

Step 5: Improve Engagement & Insight

Track volunteer contribution, manage grievances, and access HR analytics anytime.

Tangible Benefits

Managing the employee journey gets easier when people, processes, and progress align. With our fully integrated modules, everything stays on track.

60% reduction

in HR paperwork and admin time

99.9% payroll accuracy

even for mixed workforce types

Full audit-readiness

with version-controlled HR documentation

100% visibility

on volunteer contributions

Donor-ready HR

reporting with cost center clarity

Instant report

generation to build credibility

Transformation Through the Best HRMS for NGOs & Social Sector

From manual HR registers to centralized, donor-ready HR dashboards
From paper-based onboarding to digital checklists for staff & volunteers
From payroll confusion across stipends, contracts, and part-time roles to automated, multi-mode payroll processing
From compliance stress (PF, ESI, FCRA) to audit-ready documentation and alerts
From invisible volunteer efforts to 100% tracked, recognized, and reported contributions
From fragmented data across field offices to real-time, project-wise workforce visibility

NGO Sector Benefiting from
Beehive HRMS

Swami Vivekananda Youth Movement

We have been associated with the Beehive team for the past 3 years. The team is highly professional and proactive. The feedback shared is considered at utmost priority and response is highly appreciated. Anytime and anywhere..........They have been working on the product consistently considering the best practices in the industry which will help every stakeholder. The workflow is simple and application is User friendly. We are happy to associate with the Beehive team. kudos & Best Wishes to Team Beehive

Challenges & How Beehive
HRMS Helps

Every Industry faces unique HR Challenges. Here's how we make it simple.

NGO Challenges & Solutions

Managing Employees Across Projects & Remote Locations
Centralized employee database with project tagging and location mapping.
Payroll Complexity with Diverse Roles
Configurable payroll engine for part-time, stipend, donor-funded, and contract staff.
Field Attendance & Volunteer Tracking
Mobile app with geo-tagged check-in and volunteer contribution tracking.
Donor & Audit Reporting Needs
Digital HR records with project-wise reports and audit-ready compliance.
Compliance with PF, ESI, FCRA & Labor Laws
Built-in statutory compliance with alerts, registers, and automated filings.
Onboarding & Offboarding Delays
Digital onboarding with checklists and exit workflows.
Volunteer Engagement
Profiles, recognition tools, and contribution visibility.
Limited Workforce Data Insights
Dashboards by project, donor, and location.

NGO Challenges

Managing Employees Across Projects & Remote Locations
Payroll Complexity with Diverse Roles
Field Attendance & Volunteer Tracking
Donor & Audit Reporting Needs
Compliance with PF, ESI, FCRA & Labor Laws
Onboarding & Offboarding Delays
Volunteer Engagement
Limited Workforce Data Insights

NGO Solutions

Centralized employee database with project tagging and location mapping.
Configurable payroll engine for part-time, stipend, donor-funded, and contract staff.
Mobile app with geo-tagged check-in and volunteer contribution tracking.
Digital HR records with project-wise reports and audit-ready compliance.
Built-in statutory compliance with alerts, registers, and automated filings.
Digital onboarding with checklists and exit workflows.
Profiles, recognition tools, and contribution visibility.
Dashboards by project, donor, and location.

Up to

%
Reduction in admin time spent on HR paperwork

Up to

%
Payroll accuracy across multi-role workforce

Up to

%
Tracking of volunteer contributions and hours

Up to

%
Full audit-readiness with digitized HR records and compliance logs

Up to

%
Easy HR reporting aligned to grants, donors, and cost centers

Are You Ready to Transform Your HR Operations?

Take control of shifts, payroll, compliance, employee experience and more. Beehive HRMS is purpose-built for the need of your organization.
Book a Free Demo today Book a Free Demo today

* Results based on aggregated customer feedback and may vary by organization.

Trusted by leading industries, Beehive Software provides scalable HRMS solutions to simplify HR processes, improve workforce efficiency, and drive business success.

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