Loans & Advances Management

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Loans & Advances Management

Salary advances and employee loans are not the problem but manual tracking is. Beehive HRMS Loans & Advances Management eliminates spreadsheets, reconciliation errors, and missed deductions by embedding the entire process within payroll.

Get rid of guesswork and disputes and back them with policy, audit-ready loan automation that works.

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Stop losing 12–18 Lakhs annually to loan deduction errors

Loan recovery is less about excel skills and more about compliance, transparency, and employee trust. Manual processes are failing you on all three.

Inefficient Loan Management is costing you

Double Deductions, Missed Recoveries

Manual EMI tracking leads to overcharges, missed stop-dates, and payroll reworks.

Loss: ₹6–8L/year in HR time, payroll errors, and trust erosion.

Disconnected Systems

When loans are managed outside payroll, month-end turns into a reconciliation nightmare.

Cost: 30–40 hours/month in manual syncs. ₹3–5L/year in errors and overtime.

No Visibility = Employee Frustration

Employees don’t know their balance or deduction status. HR fields endless queries.

Impact: 70% of loan-related queries stem from poor transparency.

Compliance Blind Spots

Interest, loan perks, and final settlement adjustments are missed or mishandled.

Risk: ₹5–6L/year in tax, audit, or F&F compliance gaps.

Here’s what you need

Beehive HRMS Loan Intelligence

A fully integrated loan module inside payroll, where it always should have been.

01

Structured Loan Types, Not Ad-Hoc Entries

Support for salary advances, festival loans, emergency loans, and more with customized rules.

Result: 100% policy-aligned recovery. Zero manual overrides.

02

Auto-Scheduled EMI Deductions

Recover loans through payroll, with automatic deduction starts and stop logic.

Accuracy: 94% reduction in deduction errors. No missed recoveries.

03

Policy-Based Eligibility & Approval Logic

Set limits based on grade, tenure, or CTC. Route approvals dynamically.

Efficiency: 3x faster processing. 100% eligibility compliance.

04

Final Settlement Sync

Outstanding loan balances are auto-adjusted during exit settlements.

Protection: No revenue loss. No legal exposure.

05

Payslip & Form 16 Integration

Loan interest, perks, and repayments are auto-reflected for tax accuracy.

Compliance: 100% audit-ready. 0% manual intervention.

06

Audit Logs & Financial Reports

Every action is timestamped and trackable. Download-ready reports for finance and compliance.

Benefit: 50+ hours/month saved in audit prep.

07

Self-Service Transparency for Employees

Employees apply, track balances, view repayment history, and download loan statements from their portal.

Outcome: 70% drop in queries. 3x increase in employee confidence.

08

Fully Embedded in Payroll

No parallel tools. No dual entries. No last-minute chaos.

Result: Seamless payroll experience, cleaner reconciliations and happy employees.

Simplify loans & advances with payroll integration

Beehive HRMS makes managing salary advances, festival loans, and emergency loans easy, transparent, and fully compliant. With automated EMI recovery, policy-based approvals, and payroll sync, it eliminates disputes and ensures trust between employees and employers.

Structured Loan Types

Manage salary advances, festival, emergency, and other loans with policy-aligned recovery rules.

Auto-Scheduled EMI Deductions

Payroll-driven EMI recovery with start/stop logic—reducing deduction errors by 94%.

Policy-Based Eligibility

Define limits by grade, tenure, or CTC with dynamic approval workflows for faster, compliant processing.

Final Settlement Sync

Auto-adjust outstanding loan balances during exits to prevent revenue loss or disputes.

Payslip & Tax Integration

Auto-reflects loan interest, perks, and repayments in payslips and Form 16 for tax accuracy.

Audit Logs & Reports

Timestamped actions with ready-to-download financial and compliance reports—saving 50+ hours/month.

Employee Self-Service

Employees apply, track balances, and download statements directly via portal—cutting queries by 70%.

Fully Embedded in Payroll

Loans and advances integrated within payroll—no dual entries, no reconciliation chaos.

Transparency & Compliance

Automated, audit-ready workflows eliminate disputes, ensure compliance, and build employee trust.

FAQ

What is Loans & Advances Management in Beehive HRMS?

It manages employee salary advances, loans, and repayment schedules digitally.

Can employees request loans through self-service?

Yes, employees can apply online for loans or advances via the self-service portal.

How are repayments managed?

Repayments are automatically deducted from payroll in EMI mode or one-time deductions.

Does it support interest-free and interest-bearing loans?

Yes, Beehive allows configuration of both types of loans with customized rules.

Can HR track outstanding balances?

Yes, HR and finance teams can view real-time loan balances and repayment status.

Is approval workflow available for loans?

Yes, loans and advances follow configurable approval workflows before disbursement.

How does this module improve compliance?

It maintains transparent digital records, ensuring adherence to company loan policies and audit requirements.

Let’s fix your loan recovery process now.

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