Asset Management

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Asset Management

In every organization, physical and digital assets like laptops, phones, software licenses, and access credentials are the lifeline of daily operations. Lack of centralized system to track and manage these assets becomes liabilities. Asset management is the strategic practice of monitoring, assigning, maintaining, and recovering company-owned resources throughout their lifecycle.

For companies of all sizes, asset management helps safeguard investments, prevent loss, improve operational efficiency, and supports compliance. Without it, businesses risk data breaches, unnecessary expenses, and major inefficiencies.

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68% of organizations
report losing track of assets worth over $50,000 annually due to poor tracking systems.
-Source: ITSM Tools

Stop losing your company assets

Here's a scenario that happens more often than anyone wants to admit: An employee resigns, and during the exit process, you realize you have no clear record of what company assets they possess.

The Scramble Begins...
You start scrambling through emails, sifting drives, checking with different departments, and hoping nothing expensive walks out the door.

Emails

Drives

Departments

Sounds familiar? You need a smart solution to track what you own and who has it.

Discover How to Track Assets Discover How to Track Assets

Poor Asset Management is costing you

From lost equipment to redundant purchases, every untracked asset chips away at your profits and inflates operational waste.

The Invisible Inventory

Your company owns hundreds of laptops, phones, tablets, and pieces of equipment but who has what? In what condition? This disorganized asset allocation is the silent profit drain.

Dreading Exit Process

When employees leave, asset recovery becomes a challenge. Missing items, incomplete returns, and damaged equipment lead to financial losses and security risks that compound over time.

Procurement Blind Spot

Without clear asset visibility, you make inadequate purchasing decisions. You might buy new equipment while good devices sit unused in storage. Or maybe your under-equipped team is wasting man hours due to delay in laptop allocation.

Here’s what you need

Beehive HRMS Asset Management Intelligence

Beehive’s Asset Management is about safeguarding investments and reducing operational risks. Give your team the tools to strategically invest in assets and manage too.

01

Complete Asset Lifecycle Tracking

Track every company asset from purchase to retirement—covering acquisition, assignment, maintenance, transfer, and disposal. Always know what you own, where it is, who’s using it, and what it’s worth.

Impact: Reduce asset losses by 78% and increase asset utilization by 52%.

02

Seamless Integration with Onboarding and Offboarding

Automate asset assignment at joining and recovery during exit with preloaded checklists and FnF sync. This ensures smooth transitions and full accountability.

Result: Achieve a 71% faster recovery time and a 96% recovery rate.

03

Maintenance and Warranty Management

Schedule preventive maintenance and track warranties to stay ahead of downtime. Proactive care extends asset life and reduces emergency costs.

Impact: Cut replacements by 45% and extend asset lifespan by 23%.

04

Smart Procurement Intelligence

Use data-driven insights on asset usage, availability, and lifecycle to make smarter purchase decisions. This avoids duplication and optimizes resources.

Result: Reduce redundant purchases by 34% through data-based planning.

05

Security and Compliance Control

Monitor physical and digital assets with audit-ready trails, access logs, and role-based controls. Stay compliant and reduce risks of misuse.

Impact: Achieve 84% fewer compliance issues and 67% fewer security incidents.

06

Scalable for Any Organization Size

Adaptable for 50 to 50,000 employees, the solution offers multi-location visibility, mobile tagging, and seamless integrations to grow with you.

Result: Scale effortlessly without adding complexity or losing control.

Centralize, track, & control assets
with ease

Beehive HRMS Asset Management provides a single hub to track, allocate, and monitor all physical and digital assets across the employee lifecycle. From onboarding allocation to exit recovery, it ensures transparency, compliance, and cost savings.

Centralized Assets

One hub to track all physical and digital assets in real-time.

Full Lifecycle

Manage assets from purchase to retirement with complete visibility.

Smart Assignment

Auto-assign assets during onboarding based on role or department.

Easy Recovery

Automated checklists ensure smooth asset return at exit & FnF.

Proactive Care

Schedule maintenance and monitor warranties to extend asset life.

Smarter Procurement

Data-driven insights to avoid redundant purchases and save costs.

Secure & Compliant

Audit-ready trails, license tracking, and role-based access control.

Scalable & Flexible

Works seamlessly for 50 to 50,000 employees across locations.

Mobile Tracking

Tag, scan, and update asset records anytime via mobile.

FAQ

What is Asset Management in Beehive HRMS?

Asset Management in Beehive HRMS helps track, allocate, and monitor company-owned assets like laptops, phones, and equipment throughout the employee lifecycle.

How does Asset Management reduce losses?

By maintaining digital records and tracking assignments, it prevents asset misplacement, duplication, and unauthorized usage.

Can I track depreciation of assets?

Yes, Beehive HRMS allows tracking asset lifecycle, depreciation, and history for accurate financial reporting.

Does the system support asset allocation and return?

Absolutely, you can allocate, transfer, and record asset return seamlessly.

Can assets be linked with employee profiles?

Yes, every asset is mapped to an employee, ensuring full accountability and audit readiness.

Is mobile access available for asset tracking?

Yes, HR and managers can update or view asset records from Beehive’s mobile app.

How does Asset Management improve compliance?

It maintains detailed logs and asset histories, making audits and compliance checks faster and more accurate.

Let’s transform your asset operations with Beehive HRMS.

Your assets have value
get the system that reflects it.

Gain complete control over your assets and recover what’s slipping through the cracks?

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